Today, we are in a digital age where there is an abundance of data available, and while this information is useful, storing it is by no means an easy task. This is where a database comes into use as the most feasible way of storing large amounts of information.
Even though a database sounds like a technical term, it is an integral part of our lives and helps us manage many everyday activities. Our health details at hospitals, shopping history at online stores or even files at the Internal Revenue Service (IRS) are all managed through a database.
Businesses are dependent on databases as they have to deal with voluminous data on a regular basis. With continual technological changes in every field, it has become pivotal for every company to upgrade its database management systems.
What is a database management system?
Database Management System (DBMS) is software that is used for storing and retrieving the data of users while keeping security measures in check. When a request for data from an application is fed into DBMS, it accepts it and provides that data through an operating system.
A database in DBMS refers to a collection of data that is similar in nature and belongs to a certain group. The database system is populated with this data to perform a said function.
For example, a university database will consist of data that is similar in nature and contains information about a student's academic performance. Each file of data will focus on an element – a course file will have information on each course, a grade file will have a record of student grades and a tutor file will contain information on each professor.
The Importance of a Database Management System
Technology has replaced surplus physical files with virtual data that can be accessed by anyone at any time. This has been made possible by database management. Organizations can access and retrieve relevant information from several databases via DBMS.
Not only has this system been crucial in organizing data, but it also helps the business in manipulating data in a multi-user environment. This means data can be shared effectively and every bit of information can be monitored through a single software application.
For example, a health provider has several offices in different cities and has doctors taking care of multiple patients. If the doctors work in rotational shifts and have to visit different health centers, then it becomes easier for the staff to access information on the doctor along with the patient's health record number, appointment history, diagnosis and prescriptions. Database systems allow easy organization and accessibility of information which otherwise would be a taxing task.
Why improve your Database Management System?
A database management system is an integral part of a business, and its efficiency positively impacts the overall organization. Given that 2022 is becoming a year of increased digitization, it is crucial to work on improving DBMS to get maximum benefit out of it for the following reasons.
An updated DBMS will save the business a lot of time and allow processes to flow smoothly. Even simple collection of data, which is essential for the organization, can easily be done in a centralized database and accessed by all.
If multiple employees are working on a project, they can feed data into the database system instead of developing personal spreadsheets. Therefore, information as simple as an email address or a progress report of a project can be accessed by individuals across the organization.
With an abundance of data, keeping things simple can resolve many problems for the organization. The workforce will not be overwhelmed by an overload of information, nor will they struggle to structure vast amounts of data.
DBMS compiles information in a simplified manner, so the human mind can easily grasp things. Data is allotted as per concepts and terminology is used which the user understands, meaning that everything is much more manageable and employees can focus on the information instead of getting lost in its intricacies.
As automation and machine knowledge takes over, businesses can’t be held back by manual processes that are tedious and susceptible to human error. A database management system brings together different people and processes, making things consistent and eliminating the possibility of duplication.
Keen to start a career as a data expert? Check out the Database Developer Analyst Practicum program offered by The Canadian College of Technology and Business (CCTB). This program will teach you the necessary skills and offer training needed to find a relevant job in a modern software development organization.
This program is approved by the registrar of the Private Training Institutions Branch (PTIB) of the Ministry of Advanced Education, Skills & Training. It is taught by experienced faculty whose core aim is to empower students to be thought leaders who are capable of navigating through the complex business landscape.
To know more about CCTB, click here.
Why is data management so important for a company?
Data management in the digital era becomes a mandatory requirement if the business wants to progress. It has numerous benefits that range from providing an accurate view of data, complying with privacy regulations, boosting work productivity and helping the company make better decisions.
Is there good career scope as a data expert?
Every organization, from Fortune 500 to small businesses, rely on data for making efficient decisions. This has resulted in great demand in the market for experts who have relevant expertise in this field. This means you will have excellent job prospects, provided you have the right academic qualifications and expertise.